How To Prevent Files from Getting Corrupted

Whether you’re talking about important work documents or cherished family photos, the idea of corrupted files can be a scary one. Can you ever get them back? Is your other data at risk? If you’re dealing with corrupted files right now or just want to stay prepared, here are tips from our security experts about how to keep your data safe.

Why Do Files Get Corrupted?

One of the most common causes of file corruption is hardware malfunction. Hard drives and other storage devices can wear out over time, leading to those dreaded corrupted files.

A failing hard drive, for instance, might start producing bad sectors, causing files stored in those areas to become unreadable. Regular hardware maintenance and timely replacements can mitigate this risk.

Power Loss

Abrupt power cuts are another frequent offender. When your computer shuts down unexpectedly, any files that were being written, saved, or modified at that moment are at risk of getting corrupted. Investing in an uninterruptible power supply (UPS) can provide a buffer during unexpected outages, giving you time to save your work and safely shut down your system.

Viruses and Malware

Malicious software is a notorious villain in the world of data corruption. Viruses, worms, and other malware can infiltrate your system, corrupting files as they spread. They can alter file structures, delete essential data, or make files completely inaccessible. Using reputable antivirus software and keeping it updated is a must to fend off these digital threats.

Is There Something Fishy? Signs Your Files Have Been Corrupted

If files start behaving oddly—taking longer to open, displaying strange characters, or refusing to open altogether—it’s a red flag. These are common signs that the file structure has been compromised, and immediate action is required to prevent further damage.

Error Messages

Receiving error messages when trying to open a file is another clear indicator of corruption. Messages like “file cannot be opened,” “file format not recognized,” or “file is corrupt” are your system’s way of telling you that something has gone wrong.

Missing Content

If you open a file and notice that parts of it are missing or jumbled up, it’s likely that the file has been tampered with in some way. This could be due to malware, hardware issues, or even an incomplete Save operation.

Shielding Your Files from Corruption: 6 Tips to Stay Safe

Use these tips to avoid corrupted files and keep your data safe:

Regular Backups

The golden rule of data safety is regular backups. Use external hard drives, cloud storage, or both to ensure you always have a copy of your important files. Scheduled backups can save you from a lot of headaches if corruption occurs.

Use Reliable Storage Devices

Investing in high-quality, reliable storage devices can significantly reduce the risk of hardware-related corruption. Opt for well-reviewed brands and avoid using the same device for too long without replacing it.

Install Antivirus Software

An effective antivirus program is your first line of defense against malware. Ensure it is always up to date to combat the latest threats. Regular scans can help detect and eliminate viruses before they wreak havoc.

Avoid Abrupt Shutdowns

Always use the proper shutdown procedure for your computer. Avoid unplugging it from the power source while it is running. If you are using a laptop, make sure the battery is in good condition to avoid sudden shutdowns during critical operations.

Keep Software Updated

Software updates often include patches for security vulnerabilities. Keeping your operating system and applications updated ensures that you have the latest protections against threats that could corrupt your files.

Use File Recovery Tools

Having a good file recovery tool on hand can be a lifesaver. These tools can sometimes recover corrupted files or at least help you salvage parts of them. Make sure to use reputable tools, as some can do more harm than good.

Handling Corrupted Files Like A Pro

Sometimes, simply closing and reopening the file can resolve minor corruption issues. If the problem persists, try opening the file on a different device or with a different application.

Restore from Backups

If you have been diligent with your backups, restoring one is the quickest way to recover a corrupted file. Always keep multiple backups in different locations to maximize safety.

Contact IT Support

When all else fails, it’s time to call in the experts. Your IT support team (if they are business files) has the skills and tools necessary to handle severe corruption issues. They can diagnose the problem, attempt recovery, and help prevent future occurrences.

Protect Your Data with Common Angle

By maintaining strong cyber hygiene, you can proactively safeguard your files from corruption and prevent data loss. Common Angle offers a range of proactive services designed to protect your data, including regular backups, real-time monitoring, and advanced security measures. Our expert team works to ensure your business stays secure and resilient, minimizing the risk of data loss before it ever occurs.

Give us a call or fill out our contact form to hear from our team and see how we can help protect your business!